Your bespoke legal register

Open “Legal Register” from the dashboard to view the tailored legal register specific to your site.

When your register loads, you'll see all of the pieces of legislation determined relevant from your iCOR audit.

Regarding the navigation, you will be able to see:

1. Aspects and category menu: The menu down the left hand side will have changed to the categories of legislation within your register. You may not have as many as are listed in this example, but that will be because certain categories are not relevant to your operations. Clicking on an item will take you to the top of that category in the register.
2. Date of last review: This piece of information below the title is to inform the viewer of when the last record of reviews was carried out, and so how up-to-date the legislation information is.
3. Return to dashboard: This button takes you back to the site's dashboard, and the original menu.

The layout of the legal register has been built for easy navigation and easy understanding. There are several elements to a legal register entry:

1. Category title: This is present at the top of each category/aspect. The section is contained in a border that matches the colour of its background for easy identification of each piece of legislation within the category.
2. Legislation title: This is the title of the individual piece of legislation, as written at its source.
3. Geographical extent: These flags indicate the countries within the UK to which a piece of legislation applies. If your site is in, for example, England, you will only see legislation that applies within England. If it also applies in other UK countries, these will be visible here too.
4. Full legislation link: This button will open the full piece of legislation at its source.
5. As amended by: This button expands the list (if applicable) of legislation that amends this piece of legislation. It can be useful for further context or information but we hide this by default.
6. Summary: A simple summary of the legislation, generally including the legislation's background, impact, provisions and key dates.
7. Compliance statement: This statement is written by the audit and joins the dots between your site's activities and the laws that apply to them. The compliance statements will be rewritten every time you complete an audit, so the information will always reflect recent activity.
8. Add information: If there is relevant information to add to a compliance statement that sits outside of the audit's scope, then it can be added manually using this button. This can be edited as needed at any time.

The legal register entries will also contain links and notifications showing:

• Open Non-Conformities: These are non-conformities identified in the audit. Clicking on this will take you to the Conformity Tracker where you can assign it as an action to yourself or a colleague.
• Resolved Non-Conformities: These are non-conformities that have been through the Action Planner and have been resolved. Clicking on this will bring up the associated actions and evidence.
• Associated Evidence: These are links to the evidence provided to support your answers in the audit, which are all added via the Conformity Tracker and through the Action Planner.

Any other compliance requirements outside of the scope of the audit, but would be useful to see within the legal register, can be added. Examples may include ISO accreditations or other professional associations that have compliance obligations.

1. You can find "Other Compliance Requirements" at the bottom of the register menu, or by scrolling all the way to the bottom of your legal register.
2. Add a compliance requirement by clicking on this button.

Filling out the details for your Compliance Requirement will build an entry with a similar structure to the other pieces of legislation within your register:

1. Title: Give your requirement a relevant name to identify it.

2. Summary of Requirements: Here you should write a summary of the requirement. We recommend keeping a similar structure to the other pieces of legislation (where relevant), including a brief background, its impact, the key provisions and any key dates.

   The editor here allows you to add simple formatting to the text, including making it bold, italic, ordered/unordered lists, add/remove links, and undo/redo.

3. Compliance statement: Here you can write down how your site's activities and procedures comply with the requirement. You may want to include information about key people or partner organisations here too.
4. Supporting evidence: You can upload files that provide further information about the requirement or support your compliance with it. If you need to add more than three files, use the "+ I need to add more files" button.
5. Submit/cancel: Finally, you can submit to save the content and add the requirement, or cancel to go back without adding the requirement.

Once you have added your first custom requirement, it will look similar to the above.

1. Add as many of these as you need using the "Add a compliance requirement" button
2. If you need to edit an existing requirement, use one of these "Edit information" buttons
3. If you need to edit an existing requirement, use one of these "Edit information" buttons
4. If it is no longer relevant or applicable, you can remove a custom compliance requirement by using this 'X' button.